RARIDALI · CO-DIRECTED BUILD FOR MCOHES

One record.
Every office.
No spreadsheet left behind.

MCIMS replaces Mbale College of Health Sciences' fragmented registers and ledgers with a single academic, financial, and administrative platform — built once, engineered to run as a multi-tenant SaaS for every college that follows.

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0Functional Domains
0Integrated Modules
0Source of Truth
∞Tenants, One Codebase
Mbale College of Health Sciences crest
EDUCATION FOR QUALITY HEALTH
The problem, in the registry's own words

Right now, the institution runs on paper and patience.

Every pain point below is a real, named workflow at MCOHES today. MCIMS doesn't digitize each one in isolation — it connects them, so clearing your library fine updates your graduation checklist the same minute.

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Spreadsheet records

Student files and results live in disconnected sheets — duplication, and slow transcripts.

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Manual reconciliation

Fee collection has no real-time institutional view of cash position.

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Clashing timetables

Hand-built schedules create room clashes and lost teaching hours.

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Physical clearance runs

Graduation clearance means students walking between five offices.

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Paper attendance

No link between attendance, academic outcomes, or fee status.

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Manual library ledgers

No visibility into lending, overdue items, or collection use.

becomes one connected platform
System overview

Seven domains. One data backbone.

Every module shares a single database, a single sign-on, and a single notification engine — an action in one office is instantly visible in the next.

DOMAIN 01

Academic Core

  • Student profiles, ID cards & history
  • Application, admissions & registration
  • Results, grading & transcripts
  • Costed, clash-free timetabling
  • Institutional academic calendar
Highest priority · Aug intake
DOMAIN 02

Staff & Human Resources

  • Tutor profiles & workload tracking
  • Recruitment, contracts & leave
  • Full payroll — NSSF, PAYE, payslips
  • QR, biometric & manual attendance
People operations
DOMAIN 03

Finance & Procurement

  • Fee structures, invoicing & receipting
  • MTN & Airtel mobile money integration
  • Departmental budgeting & variance
  • Requisition → LPO → stores workflow
Cash & controls
DOMAIN 04

Facilities & Assets

  • MARC library, barcode lending & OPAC
  • Dissertation & project repository
  • Physical stores & fixed asset register
  • Hostel & estate management
Physical estate
DOMAIN 05

Governance & Administration

  • Multi-stage graduation clearance
  • Anonymous, tamper-evident digital voting
  • Policy & document management with sign-off
Institutional trust
DOMAIN 06

Student Welfare & Services

  • Confidential health & counseling records
  • Clubs, societies & event scheduling
  • Transport & logistics management
Student life
DOMAIN 07 · CROSS-CUTTING

Platform Foundation

  • Single sign-on across every role
  • Reporting & BI dashboards
  • SMS + email notification engine
  • Immutable audit logging
Powers all six domains above

Piloting now at Mbale College of Health Sciences.

MCOHES is Pilot Partner No. 1 — proving every module against a real August intake, before MCIMS opens to the next institution.

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